Privacy Policy

1. Introduction

Your privacy is important to us. This policy explains how the 201 System ("we", "us", or "our") collects, uses, and protects your personal information in accordance with the Data Privacy Act of 2012 (Republic Act No. 10173) of the Philippines.

2. Information We Collect

We collect personal information that you provide to us directly and information that is automatically gathered during your use of the system:

• Personal Information: Includes your full name, employee ID, official email address, position, and uploaded personnel documents.
• Automatically Gathered Data: We may collect your IP address, browser type, device information, and login/logout timestamps recorded in our Audit Trail for security purposes.
• Cookies: We use essential session cookies to maintain your login state and provide a secure, personalized experience.

3. How We Use Information

We use the collected information for the following purposes:

• To provide and maintain the personnel records services.
• To process and manage your document requests.
• To improve system performance and user experience.
• To communicate with you regarding your account or requests.
• To detect, prevent, and address technical issues or fraudulent activities.

4. Data Sharing

We do not sell, trade, or rent your personal data to third parties. We share information only with trusted internal departments or service providers who assist us in operating the system, or when required by law to comply with legal processes or government requests.

5. Your Rights & Choices

Under the Data Privacy Act of 2012, you have the right to access, correct, or request the deletion of your personal data held within the system. You may also manage cookie settings in your browser, although disabling essential cookies may affect system functionality.

6. Children's Privacy

Our services are not directed to individuals under the age of 18 (or 13 in general public contexts), and we do not knowingly collect personal data from minors. The system is strictly for professional personnel management.

7. Updates

We may update this Privacy Policy occasionally to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any significant changes by posting the new policy on the system.

8. Contact Information

If you have any questions or concerns regarding this Privacy Policy or our data practices, please contact us at it-support@201system.gov.ph.